Do we really need a contract!?

Fortunately, yes. Contracts have a bad rap, but they are for our protection. I know, I know, "we've known each other since grade school", but sometimes we make mistakes. Im guilty as charged! So below I jotted down a couple simple reminders we verbally agreed on!

This agreement is between Emily Sessoms and Matthew Keith, hereinafter referred to as the "Clients", and Anthony Toribio, hereinafter referred to as the "Photographer".

Date of Wedding: January 12, 2019
Start Time: TBA
Ceremony Time: TBA
Ending Time: TBA
Other Times/Arrangements and Services agreed on: None 

Name of Location: Tremont Lodge and Resort
Address: 7726 E Lamar Alexander Pkwy

Name of Location: Tremont Lodge and Resort
Address: 7726 E Lamar Alexander Pkwy

Amount agreed: 750.00

Booking fee/deposit: 

Cancelation fee:  For any reason the Client cancels before the wedding date, a cancelation fee of $400 will be charged to the party in agreement. Cancellation must be made at least 5 weeks before set date. However, if the client requires to change the wedding date, I will do my best to accommodate and no cancellation fee will be charged as long as the new date is available and within five months of the original event date. Otherwise the new date will be subject to current rates if applicable. If I am not available for the new date, the original contract will be cancelled and subject to the cancellation policy.

Entire Agreement: This agreement contains the entire understanding between the Clients and the Photographer.

Confirmation: A signed “Contract for Wedding Photography Services” are necessary to confirm the stated wedding services from the Photographer.

Pre-Wedding Consultation: The Clients will outline broadly what is required and the Photographer will advise on planning, logistics and timings where needed. If required the Clients are welcome to pop in for an additional chat closer to the time of the wedding (about 2 weeks) to iron out the remaining details. In any case we will contact you by phone a few days before the wedding to ensure that there have been no last minute changes.

Cooperation: The Clients and the Photographer consent to happily cooperating and communicating with each other to achieve the best possible result within the understanding of this contract. We recommend that the Photographer be provided with a helper (usually the best man) who will point out key individuals to be photographed. The Photographer may also require the assistance of the best man in organizing family groups. The Clients also agree to give the Photographer sufficient warning of key events at the wedding to give the Photographer time to prepare e.g. Bouquet throwing, cutting the cake, speeches etc. Please note that not all guests at weddings like having their photo taken. In such cases the Photographer will use his discretion but cannot be held responsible for a lack of photos of these people.

The Schedule: The photographers shooting schedule, style of working and experience are designed to achieve a great set of wedding photos for the Clients, accomplished with good humour and enjoyed by all concerned. Both the Clients and the Photographers therefore agree that punctuality and cheerful cooperation are essential to producing outstanding photographic results. In cases where the wedding does not run on time (for example, extreme lateness by one of the Clients arriving to the church) we cannot guarantee to take our normal set of photos although in such circumstances we will do our absolute best to compensate.

Paparazzi Wedding Guests: All your guests will have digital cameras and all your guests will want to photograph the Clients. In the spirit of cheerful cooperation the Clients agree to give the Photographers precedence over the guests in order to take the photographs required for the wedding services described above. We cannot be held liable for a lack of wedding photos if guests taking their own photos of the Clients continually interrupt the Photographer's work.

House Rules: Note the Photographer are sometimes limited by rules imposed by registrars, ministers and venue management as to what can and cannot be done. For example some ministers insist that no flash photography is allowed, and others will insist that the Photographers shoot from a specific location. In such circumstances the Clients agree to accept the technical limitations that may be imposed on the equipment used. We advise the Clients to make themselves aware of the rules of the venue concerned and if necessary negotiate with the personnel concerned.

Meal: The Clients agree to provide a meal for the Photographer if the length of attendance exceeds five hours.

Copyright Law: The copyright of photographs remains with the Photographer. The Photographer grants the Clients permission to make copies of the images under the following conditions. The images taken by the Photographer are for personal use by the Clients and their friends and relatives. Sale, Publication or any Commercial use of the photographs is not allowed without prior written permission from the Photographer.

Image Delivery/Time Frame: All images are be hosted on an online private gallery for delivery. From there, all images can be downloaded at Full Resolution for printing. Please allow up to 5-7 weeks for delivery. The Photographer does not outsource any work. Each photo is individually color corrected and enhanced (If needed) by the Photographer.

Number of Images returned: At a minimum, 300 images will be guaranteed. Depending on your wedding day events, you can expect 300+ photos in return.

Editing Process: The Photographers style of editing is a natural process. The Photographer does not apply any editing effects to enhance or shrink any parts of the natural body.  

Model Release: The Clients grant the Photographer and its legal representatives, heirs and assigns, the irrevocable and unlimited consent to use the photographs of the Clients for editorial, competition, advertising and any other purpose and in any manner, to alter the photographs without restriction; and to copyright the images. The Clients hereby release the Photographer and its legal representatives, heirs and assigns from all liability and claims in connection with the images.

Limit of Liability: If the photographer is too ill or becomes injured and cannot supply the wedding services specified above the Photographer will try to book a replacement wedding photographer.  If a replacement photographer  cannot be found then liability is limited to a refund of any payments received. The Photographers have working methods in place to prevent loss or damage to your images. However, there is the unlikely possibility that images may be lost, stolen or destroyed for reasons in or beyond our control. In these circumstances liability is limited to the return of fees paid for the service or part thereof according to the percentage of images supplied.


We have understood the contents of this contract and agree to the terms therein.

By typing your names below you agree to the terms and conditions of this contract.

Bride *
Groom *